Utility bills that code, accrue and pay themselves on time
GL coding by site and commodity, accrual feeds for unbilled usage, and due-date tracking that ends late fees.
- manual keystrokes per bill after setup
- 0manual keystrokes per bill after setup
- of bills coded automatically to GL and cost center
- 98%of bills coded automatically to GL and cost center
- late fees on Continuous Audit portfolios in the last 12 months
- $0late fees on Continuous Audit portfolios in the last 12 months
- of close, utility accrual delivered
- Day 2of close, utility accrual delivered
Code a bill to the ledger
Each charge line mapped to account, cost center and commodity.
| Line | Amount | GL account |
|---|---|---|
| Customer charge | $245.00 | |
| Energy charges | $5,857.68 | |
| Demand charge | $3,617.00 | |
| Riders & adjustments | $524.91 | |
| State & local tax | $188.40 | |
| Late payment fee | $351.72 |
{
"vendorBill": "UT-3301447821-202609",
"subsidiary": "US-RETAIL-01",
"location": "Store 0412",
"dueDate": "2026-09-22",
"expense": [
{
"account": "6410 Electricity",
"amount": 10244.59
},
{
"account": "6415 Utility taxes",
"amount": 188.4
},
{
"account": "6990 Penalties & fees",
"amount": 351.72
}
],
"flags": [
"late_fee_disputable"
]
}What ap automation covers
Part of the 38-check audit that runs on every bill line, every month.
- GL coding
- Each line coded by entity, site, cost center and commodity using rules your controller approves.
- Accruals
- Unbilled usage accrued from each meter's own history so the month closes without waiting for late bills.
- Due-date tracking
- Bills that will miss their due date are flagged to AP days ahead.
- Deposits
- Utility deposits tracked and their refund requested once the account qualifies.
- ERP export
- Coded bills exported to NetSuite, SAP, Oracle, Workday, Dynamics, Sage Intacct or Coupa.
- Scope 2 export
- Usage by site and month exported for Scope 2 reporting and ENERGY STAR Portfolio Manager.
Errors this catches
- Late fees and unreturned depositsLate fees charged on payments that arrived on time, and security deposits held long after the utility's own rules require their return.
- Duplicate bills and paymentsThe same charges are paid twice: a cancel and rebill without an offsetting credit, a summary bill paid alongside its detail, or an AP double entry.
- Estimated reads never trued upBills based on estimated usage overstate consumption, and the correcting true-up never posts or posts at the wrong rate.
Questions we get asked
No. Coding and accrual files go to your ERP or AP tool, and your team or bill-pay vendor keeps paying the bills as today.
From each meter's own seasonal history, adjusted for the current rate in force, with a true-up when the actual bill arrives.
It is part of the Continuous Audit and Enterprise plans. Recovery Audit customers can add it per meter.
More of the platform
Find out what your utilities owe you.
Connect bills for up to 50 meters. Get the findings report in about three weeks. Pay nothing unless money comes back.
- from bill access to first findings report
- 21 daysfrom bill access to first findings report
- of filed claims accepted by the utility in full or in part
- 94%of filed claims accepted by the utility in full or in part